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Legal Requirements to Fulfill Before Hiring Employees

Are you planning on hiring an employee for your business for the first time? I know, I know, we’re basically heading into a recession right now, if not already in one, but I am finding that most of my clients still seem to be thriving at the moment.

What’s weird about the current state of the economy is that there are still record job openings. I hope that your company is one of them that needs employees. I take it that’s a sign that things are favorable with your business.

But have you taken all the necessary steps to set yourself up as a lawful employer?

There are several steps required by the federal and state government that must be taken before you can hire someone.

I’m not an attorney, nor a Human Resources consultant, but here is a list 10 legal requirements every employer must do before taking on a new hire:

  1. Apply for an EIN
  2. Register with your state’s unemployment insurance office
  3. Verify each prospective hire’s eligibility to work
  4. Look into your state’s workers’ compensation insurance rules—and get coverage
  5. Report new employees to state registry
  6. Set up a payroll and tax withholding system
  7. Have all employees fill out form W-4
  8. Get and post employee notices
  9. Comply with OSHA rules
  10. Establish any necessary employee benefits

For more specifics, please visit this link from The Hartford.

Though these are the main steps employers must take that are required by federal or state law, there are other smart things to do before you start employing people.

These include creating an employee handbook, so there are no questions about your rules and protocols for employees (even your first hire), and creating a personnel file for every employee.

But I encourage you to not try to tackle this on your own. Consider the help of a Business Transactional Attorney, a Human Resources Consultant, a legitimate payroll provider, etc.

I can help if you need connections to any of these professionals through my large network of seasoned professionals that I know, like, and trust.

The cost to get this initiated will be less than if you try to do it on your own and end up running into roadblocks, getting dinged for penalties and fees, etc.

Yes, the economy is in a funky place at the moment, but if you’re planning on hiring, that’s a good sign that things are going well for your business.

To keep things going on a positive trajectory, make sure to use trusted professionals to get you going on the right foot and keep your focus on your passion, your business.

-JK

Active Shooter Preparedness – Free Seminars from State Fund

State Compensation Insurance Fund, in partnership with the Department of Homeland Security, offers free seminars on Active Shooter Preparedness. These half-day courses provide important information about useful actions you can take to prepare for an active shooter event.

Participants will learn:

• The characteristics of an active shooter situation.

• How to identify and report criminal planning and preparatory acts.

• How to prepare and respond to active shooter and workplace violence incidents.

Each seminar is fast-paced, interactive, and includes lessons learned from previous active shooter incidents.

Local Southern California Dates are:

San Diego, CA
February 5, 9am – 12 pm
University of Phoenix, 9645 Granite Ridge Drive

Monterey Park, CA
February 12, 9 am – 12 pm &
1 pm – 4 pm
State Compensation Insurance Fund, 900 Corporate Center Drive

Register Here

USC vs. Oregon

Even though the Trojans were throttled by the Ducks 56-24 yesterday at the Coliseum, we enjoyed our day tailgating and watching college football under the lights on a perfect Fall Saturday. Spent the day with some great friends and broke away from the Orange Curtain for a night. #ILoveLA.

-JK

Life Happens

Some days or weeks, life just happens when you least expect it to.

My wife and I whom both work full-time in heavy sales roles were smacked in the face with the reality that our nanny has to tend to her own sick child for the next few days.

My wife was literally getting ready to walk out the door for work yesterday when she got the sudden news from our nanny. Without hesitation, she stopped what she was doing and readjusted her entire day to care for our daughter.

Today it’s my turn but I am not complaining, I love this girl!

My daughter C. and me

Technology allows me to get my work done anytime, anywhere. Albeit on my daughter’s clock today, not mine. I have my Agency Management System, my work phone, and my email all at my fingertips which allows me to serve my clients regardless if I am sitting in my office or not. Not to mention my support staff back at the office. How great is that?

I may not be as productive, but I’m not skipping a beat either.

Kids or not, life happens to everybody and we all must face reality. Props to my fellow soldiers out there juggling life and work and finding ways to get it done. It might not always be pretty, but somehow it always miraculously works itself out.

-JK

Small Businesses Are Opening Faster Than They Are Closing

Yesterday, the Small Business Administration (SBA) Office of Advocacy published a fact sheet by research economist Daniel Wilmoth that indicates more small businesses are opening than closing. In 2017, the number of businesses in the U.S. increased by about 118,000 with various levels of growth depending on the region. In all, 975,000 new businesses had opened by the end of 2017. The number of businesses that closed fell from 859,000 in 2016 to 857,000 in 2017. Business openings have exceeded business closings for 28 consecutive quarters, Wilmoth noted. California accounts for nearly one-third of the net increase of businesses in 2017, with 38,000.

Source: Long Beach Business Journal

-JK

Free, Three-Day Webinar For Small Businesses 5/1 – 5/3

In honor of National Small Business Week, the United States Small Business Administration and the SCORE Association are hosting a three-day virtual conference on topics such as consumer behavior, discrimination, and harassment, gaining repeat business, marketing and more. The free conference for small businesses is from 9:30 a.m. to 3 p.m. each day from May 1 to May 3. Click here to register.

The webinars include the following topics:

5/1/18

  • How Changing Consumer Behavior Impacts Your Business
  • Addressing Discrimination and Harassment in the Workplace
  • Get New and Repeat Business On Autopilot with Email Marketing
  • Creating and Sustaining a Strong Social Presence

5/2/18

  • The U.S. Economic Outlook and Its Impact on Small Businesses
  • Managing Your Finances in the Cloud
  • Grow Your Business in 2018
  • Simple Steps to Choosing the Right Financing

5/3/18

  • Simple Steps to Choosing the Right Financing
  • Sharing Your Story Through Video
  • Pop & Play: How Opening a Pop-Up Shop Can Help Launch Your Retail Brand
  • Fusion Marketing: The Next Generation of Marketing

-JK

U.S. News & World Report: California Has Worst Quality Of Life

I hate to be a Debbie downer here, but the annual ranking of states by U.S. News & World Report places California last for its quality of life and 32nd overall when all categories are rated. The categories of the “Best States” report and California’s ranking among the 50 states is as follows:

  • Healthcare, 11th;
  • Education, 26th;
  • Economy, 4th;
  • Opportunity, 46th;
  • Infrastructure, 38th;
  • Crime and corrections, 28th;
  • Fiscal stability, 43rd;
  • Quality of life, 50th.

The latter was based on two elements: natural environment and social environment. Iowa is first in the overall rankings, followed by Minnesota, Utah, North Dakota and New Hampshire. To view the full report and state-by-state rankings, click here.

If the weather were a category, there’s no question that California would take the gold medal.

-JK

Millions Will Call In Sick After Super Bowl Sunday

Roughly 14 million Americans are expected to call in sick on Monday — making the day after the 52nd Super Bowl Sunday one of the biggest sick days of the year, according to a survey by the Workforce Institute at Kronos and Mucinex. Post-Super Bowl Monday is “notoriously known as a day where people call out of work,” with 1 in 5 Americans saying they’ve called in sick over the years. This year is expected to be down from the 16.5 million who had said they planned to call in sick last year after Super Bowl Sunday.

Source: LinkedIn

-JK

The Flu is Running Rampant! Don’t Let it Impact Your Business

California health officials said last week that the state’s flu season could turn out to be one of the nastiest the state has seen in the last ten years. “I was flat on my back and in bed for 10 days,” said one So Cal resident. “This has been hands down the worst flu I’ve ever dealt with.”

When someone in your household comes down with the flu, there’s a good chance others in the house will catch it too based on their exposure and close proximity. The same applies to the office or workplace.

An outbreak at the office can also seriously affect your business operations. All it takes is one infected to put others at risk and spread the virus. Fewer hands on deck could potentially impact productivity and operations.

Here are Five Tips for Business Owners to Help Reduce the Potential Spread of the Flu:

Consult the Centers for Disease Control and Prevention for additional suggestions on preventing the flu and maintaining good health habits. The more proactive you are, the greater likelihood you’ll have in decreasing the flu exposure and maintaining your company productivity and operations.

-JK

California State Treasurer Unrolls Business Incentives Program

Yesterday, California State Treasurer John Chiang introduced the California Business Incentives Gateway, an online resource connecting business owners and entrepreneurs with resources to help them grow, including employee training, assistance with permitting and sales tax exclusions.

The California Business Incentives Gateway (CBIG) is a tool from the State Treasurer’s Office that brings together all of the state and local business development incentives to a single access point.

See more here:

-JK

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